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Our Client

Our client for this position is a very well known luxury goods company with an office in Miami dedicated to the Latin American and Travel Retail markets in Luxury Watches

Objective

This position is responsible for the professional and efficient managing of visitors, telephone calls and messages, as well as a variety of clerical duties that support costumer services, information and referral and the operation and presentation of a professional office.

Ideal Profile

The ideal profile for the role is someone who is currently studying an dis willing to step in the fashion and luxury goods industry or someone with more experience as a Receptionist looking for stability in these uncertain times.

Job Description

• Receive and direct all visitors to the correct person in the Organization
• Manage all telephone calls and messages, directing them to the right person and following up appropriately
• Receive, classify and distribute all incoming mail and couriers
• Prepare all outgoing couriers. Ensure timely preparation not to miss pick-up time. Coordinate deliveries to consolidate when possibly. Identify sender and cost center to track expenses and prepare monthly report to Finance
• Keep the Reception Area always clean and tidy
• Manage relationship with the building management to provide all necessary maintenance, key copies, parking decals, access cards and parking stamps, etc.
• Coordinate with building management all repair and maintenance needs
• Keep updated schedule for the Video Conference Room and the Meeting Room
• Ensure Conference Rooms are always clean and ready to be used
• Set up projectors and video conference room when needed. Set up the video conferences, operate and program the video equipment and projectors
• Assist in the organization of meetings in the office, ensuring the rooms are ready to be used, all needed equipment and supplies are ready, lunch/snacks have been ordered, etc.
• Periodically update extension list file of the Miami office and distribute to users in the office, in NY and in the Affiliates. Likewise, update names and contact information of key users in the three Affiliates in a local file
• Keep updated database of hotels and restaurants in the Area. Negotiate tariffs with hotels and restaurants
• Assist with all hotel and restaurants reservations needs
• Organize activities for the birthdays of the month (lunch, happy hour, cake in the office). Buy birthday gifts for employees
• Process and maintain extension tree (Telephone System)
• Reset passwords for new users (Telephone System)
• In charge of updates and general maintenance of the system and to support users to program basic functions (voice mail, numbers in memory, forwards calls, etc.) (Telephone System)

Requirements

• Very good presentation and communication skills
• Good knowledge of MS Office is very well appreciated
• Appreciated previous industry experience: Wine & Spirits, Luxury Goods, Consumer Goods, Food and Beverage, Travel Retail, Consumer Electronics, Fragrances, Cosmetics, Watch & Jewelry
• Fluent in English and Spanish (French would be a strong plus)
• Up-to-date work authorization (US Citizenship, Green Card, renewable H1B visa…)

Compensation

• $12 hourly base salary

How To Apply

For more information about the job description and the company, please contact us below. Attach your resume and cover letter if we don’t already have it.
[contact-form]

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Our Client

Our client for this opportunity is the Latin American Office of a large luxury goods group.

Objective

The Office Manager will provide full admistrative support to the Latin American and Travel Retail team of this Luxury Goods company. Ordering and maintaining stock of office supplies, coordinating the schedule of the conference room, dispatching mail, make travel arrangements, following up on lease agreements for computers and company cars, helping on administrative projects on demand.

Ideal Profile

The ideal profile for this role is someone with a good professional maturity and a good previous administrative background. Must be bilingual English and Spanish. Must be very good with MS Office.

Job Description

• Corporate meeting planning/event planning.
• Liaison for all communication with top retail account contacts.
• Liaison between Headquarters in Europe and corporate North American office.
• Provide office coverage of telephones/routing of incoming mail, and daily office functions.
• All calendar/travel scheduling for Executive
• Supervise office accounts specifically for office supplies and kitchen supplies.
• Maintain an ongoing report of the department’s budget expenditures
• Supervise submission of T&E forms on a monthly basis
• Negotiate and maintain special corporate accounts for gift purchases, florists, etc.
• Special projects and miscellaneous duties as required.

Requirements

• Smart and proactive. Team player. Results oriented. Flexible
• Must be able to anticipate needs and requests from Executives
• Detail oriented
• English and Spanish needed. French and Portuguese a plus
• Very good MS Excel knowledge
• Able to manage confidential information
• Appreciated previous experience: Beaute Prestige International, Biotherm, BPI, Beiersdorf, Bond No.9, Bourjois, Bulgari, Chanel, Christian Dior, Clarins, Clinique, Coty, Diesel, Estee Lauder, EuroItalia, Fendi, Ferragamo, Giorgio Armani, Givenchy, Guerlain, Hermes, Kenzo, Kiehl’s, Inter Parfums, L’Occitane, L’Oreal, Lancome, La Prairie, Loewe, Procter & Gamble, P&G, Pucci, Puig, Nivea, Revlon, Shiseido, Sisley, YSL Beaute, Yves-Saint-Laurent,
• Appreciated previous titles: Office Manager, Office Assistant, Regional Assistant, Executive Assistant

Compensation

• nc

How To Apply

For more information about the job description and the company, please contact us below. Attach your resume and cover letter if we don’t already have it.
[contact-form]

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Our Client

Our client is an international businessman living between Miami and Europe in a need for personal and professional administrative assistance. His business is high end international real estate.

Objective

The Personal Assistant is responsible for the maintenance of daily routine in both professional and private circles.

Ideal Profile

The ideal profile is someone with an executive assistant background, BILINGUAL ENGLISH AND FRENCH.

Job Description

ADMINISTRATIVE

• Coordinate and schedule daily agenda and to-do list, as well as weekly and monthly calendar appointments;
• Coordinate and schedule all travel arrangements;
• Manage all incoming and outgoing correspondence, i.e., sort and read mail, responses, receive and send packages;
• Manage incoming and outgoing telephone and e-mail traffic;
• Manage all accounts payable and receivable create monthly domestic expense report in conjunction with Accountant;
• Maintain all professional and personal files;
• Travel to Europe when need be.

DOMESTIC/PERSONAL

• Manage and Coordinate (with housekeeper if need be) all household staff and external contractors schedules and tasks including part-time maid / cook, part-time maintenance worker, physical therapist, dog groomer…
• Provide care and coordination of activities, doctors’ appointments, school calendar/events… for the 2 daughters (10 years);
• Welcome and assist/Manage all on-demand calls as necessary: drive to the airport, run errands… even on evenings/weekends.

Requirements

• French-English bilingual (written/spoken) MANDATORY;
• US permanent residency/citizenship;
• Valid driver’s license and a safe driving record.
• Excellent computer skills in the use of MS Office including Outlook as well as use of the Internet;
• Exceptional organizational skills;
• A keenly developed intellect;
• Maturity, composure, and a seriously open mind;
• Etiquette, decorum, protocol practical experience in social situations and a natural deference to authority;

Compensation

• About 50K/year with bonus if goals achieved or extraordinary occurrences managed on a timely/excellent manner;
• No medical benefits;
• Vacations depending on need and our own vacation time but flexible with necessary days-off;
• Exp

How To Apply

For more information about the job description and the company, please contact us below. Attach your resume and cover letter if we don’t already have it.
[contact-form]

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Our Client

Our client for this positionis the Travel Retail and Latin America office of a large group in Luxury goods (Fragrances, Skincare and Cosmetics).

Objective

Supports the Area Manager and Account Executives in the regions by completing key administrative tasks, including orders processing, invoice processing, payment reminders and other duties.

Ideal Profile

We are looking for someone with good administrative background and STRONG EXCEL SKILLS. Motivation to grow into luxury goods and Travel Retail. NO SPANISH REQUIRED.

Job Description

• Order processing: review and prepare orders for immediate processing
• Order tracking: follow up the orders until delivered to clients
• Accounts payable and accounts receivable: prepare supplier invoices for payments and collect account receivable
• Process claims
• Keep the clients’ database updated
• Follow up on transparency orders
• New products: assure that clients receive pre-series and legal documentation related to new products in order to obtain the required registrations
• Correspond with clients
• Other administrative tasks

Requirements

• Minimum of 2 years prior work experience in a similar role, preferably in the Luxury goods industry
• Fluent in English and Spanish a plus, but not essential.
• Organization skills
• Microsoft Excel and Powerpoint skills at intermediate or higher level
• Experience in using a Business software, preferably SAP
• Appreciated previous expience: Cartier, Dior, Clarins, Clinique, Cosmetics of France, Coty, Elizabeth Arden, Essence Corp, Estee Lauder, Givenchy, Guerlain, Kenzo, Kiehl’s, L’Oreal, LVMH, MAC Cosmetics, P&G, Parbel, Procter & Gamble, Roger & Gallet, YSL Beaute
• Appreciated previous titles: Commercial Assistant, Commercial Coordinator, Sales Assistant, Sales Coordinator, Account Coordinator

Compensation

• $40k + Benefits

How To Apply

For more information about the job description and the company, please contact us below. Attach your resume and cover letter if we don’t already have it.
[contact-form]

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Our Client

Our client for this position is a very well known luxury goods/cosmetics company with an office in Miami for Latin America and the Travel Retail markets.

Objective

Provide administrative and operations support to the sales teams by processing and coordinating customer orders.

Ideal Profile

The ideal profile for this role is an experienced commercial assistant or coordinator with previous background in consumer or luxury goods.

Job Description

• Work directly with sales team to coordinate product lists and provide customer service to retail and wholesale accounts
• Analyze customer orders versus forecasts
• Coordinate closely with Customer Service regarding orders (pricing, quantities, shipping…)
• Process and follwo thru on customer orders
• Design and implement new Excel reporting tools as required by the job
• Develop and organize retail presentations on PowerPoint
• Perform administrative duties such as answering the phone and preparing expense reports

Requirements

• experience in consumer goods or luxury goods company preferred (Fragrances, perfumes, fashion, apparel, Watches, writing instruments…)
• Very good presentation and communication skills
• Very detail oriented and organized
• Very good analytical skills
• Very proficient in MS Office (in particular MS Excel and PowerPoint)
• Up-to-date US work authorization (H1B, Green Card or citizenship)
• Appreciated previous experience: Cartier, Dior, Clarins, Clinique, Cosmetics of France, Coty, Elizabeth Arden, Essence Corp, Estee Lauder, Givenchy, Guerlain, Kenzo, Kiehl’s, L’Oreal, LVMH, MAC Cosmetics, P&G, Parbel, Procter & Gamble, Roger & Gallet, YSL Beaute

Compensation

• $35k

How To Apply

For more information about the job description and the company, please contact us below. Attach your resume and cover letter if we don’t already have it.
[contact-form]

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Our Client

Our client for this opportunity is the Americas Travel Retail Headquarter for a well known Luxury Cosmetics and Fragrances Group.

Objective

The Regional Assistant will provide full administrative support to the Travel Retail team of this Luxury Goods company. THIS IS A 3 MONTH TEMPORARY CONTRACT.

Ideal Profile

The ideal profile for this role is someone with a good professional maturity and a good previous administrative background. Must be bilingual English and Spanish. Must be very good with MS Office.

Job Description

• Corporate meeting planning/event planning.
• Liaison for all communication with top retail account contacts.
• Liaison between Headquarters in Europe and corporate North American office.
• Provide office coverage of telephones/routing of incoming mail, and daily office functions.
• All calendar/travel scheduling for Executive
• Supervise office accounts specifically for office supplies and kitchen supplies.
• Maintain an ongoing report of the department’s budget expenditures
• Supervise submission of T&E forms on a monthly basis
• Negotiate and maintain special corporate accounts for gift purchases, florists, etc.
• Special projects and miscellaneous duties as required.

Requirements

• Smart and proactive. Team player. Results oriented. Flexible
• Must be able to anticipate needs and requests from Executives
• Detail oriented
• English and Spanish needed. French and Portuguese a plus
• Very good MS Excel knowledge
• Able to manage confidential information
• Appreciated previous expience: Cartier, Dior, Clarins, Clinique, Cosmetics of France, Coty, Elizabeth Arden, Essence Corp, Estee Lauder, Givenchy, Guerlain, Kenzo, Kiehl’s, L’Oreal, LVMH, MAC Cosmetics, P&G, Parbel, Procter & Gamble, Roger & Gallet, YSL Beaute

Compensation

• Between $15/h and $20/h depending on the experience

How To Apply

For more information about the job description and the company, please contact us below. Attach your resume and cover letter if we don’t already have it.
[contact-form]

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Our Client

Our client for this position is a very well known luxury goods/cosmetics company with an office in Miami for Latin America and the Travel Retail markets.

Objective

Provide administrative and operations support to the sales teams by processing and coordinating customer orders.

Ideal Profile

The ideal profile for this role is an experienced commercial assistant or coordinator with previous background in consumer or luxury goods.

Job Description

• Work directly with sales team to coordinate product lists and provide customer service to retail and wholesale accounts
• Analyze customer orders versus forecasts
• Coordinate closely with Customer Service regarding orders (pricing, quantities, shipping…)
• Process and follwo thru on customer orders
• Design and implement new Excel reporting tools as required by the job
• Develop and organize retail presentations on PowerPoint
• Perform administrative duties such as answering the phone and preparing expense reports

Requirements

• experience in consumer goods or luxury goods company preferred (Fragrances, perfumes, fashion, apparel, Watches, writing instruments…)
• Very good presentation and communication skills
• Very detail oriented and organized
• Very good analytical skills
• Very proficient in MS Office (in particular MS Excel and PowerPoint)
• Up-to-date US work authorization (H1B, Green Card or citizenship)
• Appreciated previous experience: Cartier, Dior, Clarins, Clinique, Cosmetics of France, Coty, Elizabeth Arden, Essence Corp, Estee Lauder, Givenchy, Guerlain, Kenzo, Kiehl’s, L’Oreal, LVMH, MAC Cosmetics, P&G, Parbel, Procter & Gamble, Roger & Gallet, YSL Beaute

Compensation

• $12 per hour

How To Apply

For more information about the job description and the company, please contact us below. Attach your resume and cover letter if we don’t already have it.
[contact-form]

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Our Client

Our client for this position is the small US (and Mexico) office of a very established international premium wines & spirits company.

Objective

Manage all office tasks and gradually take over sales administration and reporting responsibilities to supports the US Managing Director.

Ideal Profile

The ideal profile is someone will good US professional experience, preferably coming from the wine & spirits industry and with good track of success in managing an office and all related administrative tasks.

Job Description

• Ensure smooth running of the office.
• Manage planning and travelling schedule of the US Managing Director
• Make sure all reporting is done efficiently with the Corporate headquarters
• Take on an increasing role in the sales administration of the US business activity (Wholesaler PO processing, shipments/logistic, payment collection).

Requirements

• Fluent English, Spanish
• Excellent understanding of the sales and marketing environment
• Work with limited supervision
• Ready to work efficiently right away (limited training necessary)
• Excellent knowledge of MS Office (Excel and PowerPoint mostly)
• Good communication skills
• Pro-active and goal oriented
• Organized and rigorous
• Focused on results able to work in autonomy
• Valid US work authorization (US citizenship, Green Card, or transferable visa)
• Previous background appreciated: Alexander James, Bacardi, Bavaria, Corona, Heineken, Budweiser, Miller lite, Beam, Belvedere, Camus, Cape Mentelle, Chandon, Chateau d’Yquem, Cloudy Bay Vineyards, Coors, Diageo, Diageo, Dom Perignon, Domecq, Glenmorangie, Hennessy, Krug, LVMH, Mercier, Moet, MountAdam, Pernod, Pernod Ricard, Ruinart, Southern Wine & Spirits, Veuve Clicquot, William Grant & Sons…
• Previous titles appreciated: Office Manager, Sales Administration Manager, Customer Service Manager

Compensation

• $40k to $60k base

How To Apply

For more information about the job description and the company, please contact us below. Attach your resume and cover letter if we don’t already have it.
[contact-form]

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Our Client

Our client for this position is an established and growing fine wine Company/Importer based in Florida.

Objective

The Office Assistant will provide full administrative support to the team, supervised by the Controller. Also, will be acting as the Sales Assistant to the Commerical Director, who is based in France and travels back and forth with the US.

Ideal Profile

The ideal profile for this role is someone with a good professional maturity, hardworker and a good previous administrative background. Must be bilingual English and French. Must be very good with MS Office. Very open to travel.

Job Description

• General office and administrative tasks
• Assist the Office team, supervised by the Controller
• Assist the Commercial Director when travelling to France
• Special projects and miscellaneous duties as required

Requirements

• Previous experience as an Office / Sales Assistant
• Smart and proactive. Team player. Results oriented. Flexible and very open to travel
• Must be able to anticipate needs and requests from Executives
• Detail oriented. Very good presentation and communication skills
• English and French needed
• Very good MS Office knowledge
• Able to manage confidential information
• Up-to-date work authorization (US Citizenship, Green Card, renewable H1B visa…)

Compensation

• Yearly base salary of $36k

How To Apply

For more information about the job description and the company, please contact us below. Attach your resume and cover letter if we don’t already have it.
[contact-form]

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Our Client

Our client for this opportunity is the Americas Travel Retail Headquarter for a well known Luxury Cosmetics and Fragrances Group.

Objective

The Office Manager will provide full admistrative support to the Travel Retail team of this Luxury Goods company.

Ideal Profile

The ideal profile for this role is someone with a good professional maturity and a good previous administrative background. Must be bilingual English and Spanish. Must be very good with MS Office.

Job Description

• Corporate meeting planning/event planning.
• Liaison for all communication with top retail account contacts.
• Liaison between Headquarters in Europe and corporate North American office.
• Provide office coverage of telephones/routing of incoming mail, and daily office functions.
• All calendar/travel scheduling for Executive
• Supervise office accounts specifically for office supplies and kitchen supplies.
• Maintain an ongoing report of the department’s budget expenditures
• Supervise submission of T&E forms on a monthly basis
• Negotiate and maintain special corporate accounts for gift purchases, florists, etc.
• Special projects and miscellaneous duties as required.

Requirements

• Smart and proactive. Team player. Results oriented. Flexible
• Must be able to anticipate needs and requests from Executives
• Detail oriented
• English and Spanish needed. French and Portuguese a plus
• Very good MS Excel knowledge
• Able to manage confidential information

Compensation

• About $35k annual base salary depending on experience

How To Apply

For more information about the job description and the company, please contact us below. Attach your resume and cover letter if we don’t already have it.
[contact-form]